How to Set Up Parts for a Company Vehicle and Charge Them to Vehicle Expenses.

The purpose of this document is learn how to record and manage stock and labor on company service vehicles.



There are a few options when it comes to managing stock for Company Service Vehicles;

Option 1 - Create an internal account for each service Vehicle - set up as explained in this guide

Option 2 - Contact us to set you up with the 'Branch Management' system in which you can setup each service vehicle as a Branch and transfer stock between them.

Note:This is a complete system change and charges are involved.  

Option 3 -  Adjust Stock and Journal the Stock Value as follows; 


Do a stock adjustment

    • Go to Parts StockStocktake count input
    • Change the Stock Level to what you want it to be                                                                                                                                                                                                                                          Example reducing it from 10-8 on hand. 
    • Run a Variance Report
    • Print this off


    • Click on Final Update


    • General Ledger will also be updated for you.

Make a Journal  to move this to vehicle expenses 
    • . Go to General LedgerJournal Entry 



    • Complete the journal by moving it from your Stock to the Vehicle Expense Account
    •  Give the Journal a Description and a Date
    •  Enter in your General Ledger codes and put them in accordingly against Debit or Credit
If you would like further information on the above, please contact us to book a consultation to discuss the best option for you business. 
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