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Company Expenses and Consumables Invoicing Options Overview

The purpose of this guide is to explain the options of handling you consumable stock. 

You have a couple of options on entering your Stock/Consumables in the system depending on if you will be reselling them to customers.

 

If the Part does have a set Cost and a Set Price but you dont want to keep track of the Stock Levels: 

Set up as per this guide and example http://service.autosoft.com.au/entries/22592330-How-to-keep-Track-of-Consumables

 

 

If the Part Cost and Price may change: 
There is a range of 'NPN' part numbers pre-set in the system that you can use &/OR setup other parts like this using that part as a guide (put it in the same category and group). NOTE: if you have had the system for a while, these may not be pre-set but you can create your own.

npn03.png

 

There is then a System File setting which will pop-up for cost on non-stock parts. NOTE: If you are unsure of how to access this setting, contact us. 

non_stock_cost_pop_up.png

When this is set, as soon as you add the NPN part to a customer invoice (any type) it will prompt you to enter the Cost Price

npn_cost.png

Then you can enter the price you want to charge it out at

npn_price.png

 

 

If it is not something you need to resell and just need to invoice it in: 
Invoice in via Creditor Invoice (General Ledger tab) so you can keep track of what you owe to this Creditor then do a Creditor Payment when necessary 

creditor_invoice_gl_tab.png

OR

Non-Creditor Payment if you dont need to keep track of what you owe them and simply want to invoice it in as a company expensehttp://service.autosoft.com.au/entries/21433295-How-to-do-a-Non-Creditor-Payment-in-Autosoft

 

 

If you have already entered the part and need to use it internally:

You can invoice it in to your 'Internal Account' to reduce the stock and record it as used as a company expense http://service.autosoft.com.au/entries/22021799-How-to-Setup-and-Charge-Parts-and-Labour-to-an-Internal-Company-Account

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